Digitalization of Leave and Attendence Management through ERP at Aerospace Design & Innovation Center (ADIC)

Abstract

The project will look at the design, development, and implementation of the ERP-based Leave Management and Attendance Management systems at the Aerospace Design and Innovation Centre (ADIC). Before this research, critical HR processes at ADIC were based on a manual and paper-based system, which led to administrative inefficiency, inaccuracy of the data, and delayed approval, as well as insufficient visibility for managers. These are the main HR processes to be digitalized and automated through the implementation of bespoke modules in the current ERP system used by ADIC. The project was able to determine the key operational gaps in the current system using observations, questionnaires, stakeholder interviews, and requirement analysis. Consequently, the applications were developed on the basis of these findings to have a modular architecture that provides role-based access control to make sure that policies are complied with, data is secure, and the organization is aligned. The systems put in place automated leave application procedures, approval lines, attendance tracking, and real-time reporting, and ensured that there was integration of leave and attendance information. User acceptance testing, phased deployment, and system testing ensured that there was an improvement in data accuracy, transparency, processing time, and administrative efficiency. This implementation was extremely helpful in reducing the workload of HR staff members and increasing the decision-making opportunities of the management, depending on real-time dashboards and standard reporting. Although there were challenges that were encountered in the beginning in regards to user adaptation and change management, the final results were encouraging. The project shows that effective ERP improvements would make remarkable improvements to the HR operational effectiveness within technology-driven organizations. It also offers a platform for future ERP growth, such as payroll and performance management modules, which will help to achieve long-term organizational sustainability and strategic HR change at ADIC.