Collab Scribe Hub : Smart AI Meeting Management System

Abstract

Collab Scribe Hub presents a groundbreaking SaaS-based All-in-One Collaborative Powerhouse designed to revolutionize modern collaboration. This intelligent system seamlessly integrates with Zoom, offering users an unparalleled virtual meeting experience. The platform not only streamlines meeting authentication and scheduling but also introduces a thematic project structure, enhancing organizational accessibility. Meeting participants can take real-time notes directly within the interface, setting the stage for an innovative post-meeting experience where AI-driven analysis generates comprehensive meeting summaries. The project encompasses a robust methodology, leveraging Zoom API for meeting management, FFmpeg for audio extraction, and Hugging Face OpenAI Whisper Model for precise audio transcription. Unique AI features include Action Items and Responsibilities extraction through Name Entity Recognition, Main Points distillation using NLP extractive summarization, and Agreements and Decisions identification via advanced NLP techniques. The system further introduces a novel approach to schedule management, enabling users to seamlessly share and reserve time slots, enhancing collaborative planning. Self-Zoom Meeting Scheduling Capabilities extend the project’s scope, allowing users to autonomously request and schedule Zoom meetings directly through the platform. The feasibility study addresses technical and user adoption risks, emphasizing the importance of thorough testing and user-friendly interfaces. The project’s application spans corporate, education, remote work, and professional service sectors, providing a comprehensive solution for virtual collaboration. Utilizing the React, Redux, Node Js, Python, Flask, MySQL, Zoom API, Hugging Face OpenAI Whisper Model, and FFmpeg, the project adopts an Agile software development process. Adequate computing resources, API integration, and responsive design ensure a seamless user experience. Collab Scribe Hub emerges as a versatile and powerful tool, poised to transform the landscape of virtual collaboration and meeting management.